How to Onboard an Intern in a Small, Individual-Based Company
Hiring an intern can be a game-changer for small, individual-based companies. Not only do interns bring fresh perspectives and new ideas, but they also get the opportunity to learn and grow in a real-world setting. But how do you successfully onboard an intern when you’re the only person in your company? In this post, I’ll walk you through a streamlined and personalized approach to onboarding an intern in a small business like YOURNAMED.
Step 1: Formal Acceptance
Once you’ve selected your intern, the first step is to formalize the offer. Provide them with a well-drafted offer letter that outlines the key details of their role, responsibilities, start date, and any other important information. Request that they sign and return the letter to confirm their acceptance. Keep a digital copy for your records—this will help you stay organized.
Step 2: Gather Necessary Documentation
Even in a small company, it’s important to collect essential documents from your intern. Request proof of identity, educational certificates, and any other relevant documents. If your work involves sensitive information, consider having them sign a simple Non-Disclosure Agreement (NDA) to protect your business.
Step 3: Set Up Their Workspace
Whether your intern will be working remotely or in-person, make sure they have everything they need to hit the ground running. If they’re remote, ensure they have access to necessary software, communication tools, and project management platforms. For in-person internships, set up a basic workspace with the essentials.
Step 4: One-on-One Orientation
Orientation doesn’t have to be a big production—especially when it’s just you and your intern. Schedule a one-on-one session to introduce them to your company’s vision, values, and the specific projects they’ll be working on. This is your chance to set clear expectations for work hours, communication, and deadlines.
Step 5: Establish Clear Communication Channels
Effective communication is key to a successful internship. Since you’re the only mentor, make sure your intern knows how to reach you. Whether it’s through regular email check-ins, video calls, or a messaging app like Slack, establish a communication routine that works for both of you.
Step 6: Set Clear Objectives
Help your intern succeed by setting specific goals and deadlines for their work. Outline the tasks and projects they’ll be responsible for, and give them a clear sense of what’s expected. This not only helps them stay on track but also ensures they’re contributing meaningfully to your business.
Step 7: Personal Mentorship
One of the biggest advantages of working in a small company is the opportunity for personalized mentorship. Plan to spend time each week discussing your intern’s progress, answering their questions, and providing guidance. Regular feedback is essential for their growth, so make it a point to offer constructive criticism and praise.
Step 8: Provide Necessary Training
You might not have a formal training program, but that doesn’t mean you can’t equip your intern with the skills they need. Personally guide them through the tools and platforms you use, and share relevant resources like articles, tutorials, or documentation. This will help them get up to speed and feel confident in their role.
Step 9: Regular Check-Ins
Schedule regular check-ins to monitor your intern’s progress, address any challenges, and adjust their goals as needed. These meetings don’t have to be long, but they’re crucial for keeping your intern on track and ensuring they’re getting the most out of their experience.
Step 10: End-of-Internship Evaluation
At the end of the internship, take time to review your intern’s work. Provide them with constructive feedback, discuss their achievements, and recognize areas for improvement. If they’ve performed well, consider offering a letter of recommendation or a LinkedIn endorsement to support their future career.
Step 11: Focus on Professional Development
Even after the internship ends, you can play a role in your intern’s career development. Offer advice, share resources, and be open to staying in touch as a mentor. Your support can make a lasting impact on their professional journey.
Conclusion
Onboarding an intern in a small, individual-based company like YOURNAMED may seem daunting, but with the right approach, it can be a rewarding experience for both you and your intern. By following these steps, you’ll ensure a smooth transition for your intern, helping them grow while also benefiting your business.
Whether you’re a solo entrepreneur or running a small business, investing time in a thoughtful and personalized onboarding process will set the stage for a successful internship program.